Interactive Recruiter Tutorial

Hey there! 👋 Ready to become a Scoutly Snap pro? This fun, interactive guide will have you recruiting like a champion in no time!

Welcome to Your Recruiting Journey! 🎉

Welcome to Scoutly Snap! We're so excited you're here. Think of this as your personal recruiting coach - we'll guide you through everything step by step, and you'll be amazed at how easy it becomes!

First, tell us about yourself! 🤔

This helps us customize the tutorial just for you:

New to Recruiting

I'm just starting my recruiting journey

Some Experience

I've done some recruiting before

Recruiting Pro

I'm experienced, just learning this platform

What Makes This Special?

  • Interactive demos you can actually try
  • Achievements and progress tracking
  • Personalized tips based on your experience
  • Real examples from successful recruiters

Your Time Investment

Quick Start: 15 minutes
Complete Tutorial: 30-45 minutes
Master Level: 1 hour

💡 Pro tip: You can pause anytime and pick up where you left off!

Before We Start

  • ✅ Have your Google account ready (for authentication)
  • ✅ Access to Google Calendar (for interview scheduling)
  • ✅ A positive attitude and willingness to learn!
1

Getting Started - Your First Login! 🚀

Alright, let's get you logged in! Don't worry - it's super easy and we'll walk through it together.

🎮 Try the Login Process

Click here to go to the actual login page and try it!

Step 1: Navigate to Login

You have two easy ways to get to the login page:

Option 1: Direct URL
/auth/login/google?role=recruiter
Option 2: From Homepage

Click "Login" → Select "Recruiter" → You're there! 🎯

Step 2: Google Authentication

When you click login, Google will ask for permission. Here's what happens:

1
Choose your Google account
2
Grant calendar and profile permissions
3
You're redirected back to Scoutly Snap! 🎉

Quick Checklist - Check these off as you go!

Navigate to login page
Complete Google authentication
Access recruiter dashboard

What happens next?

Once you're logged in, you'll see the recruiter dashboard. This is your command center where all the magic happens! 🎯

2

Job Management - Create Your First Job! 💼

Time to create your first job posting! This is where the recruiting magic begins. We'll walk you through creating a compelling job post that attracts top talent.

🎮 Try Job Creation Demo

Click here to open the recruiter dashboard and create a real job!

Step 1: Navigate to Jobs Section

From your recruiter dashboard, you'll find the Jobs section in the main navigation:

Quick Access

Click "Jobs" in the main navigation menu, or use the quick action button on your dashboard.

💡 Pro Tip

You can also use the keyboard shortcut Ctrl+J (Cmd+J on Mac) to quickly access the jobs section!

Step 2: Click "Create New Job"

Look for the big blue "Create New Job" button - you can't miss it!

1
Click the "Create New Job" button
2
The job creation form will open
3
You're ready to start creating! 🎉
Step 3: Fill in Job Details

Now for the fun part - describing your perfect candidate!

📝 Job Title

Make it clear and specific. "Senior React Developer" is better than "Developer"

💰 Salary Range

Be transparent! It saves everyone time and attracts serious candidates

📍 Location

Remote, hybrid, or on-site? Be crystal clear about expectations

⚡ Requirements

List must-haves vs nice-to-haves. Don't scare away good candidates!

Step 4: Configure AI Settings

Let AI help you screen applications automatically!

🤖 AI Screening

Enable automatic resume screening to save hours of manual review

📊 Scoring Criteria

Set what's most important: experience, skills, education, or cultural fit

🎯 Auto-Actions

Automatically send rejection emails or schedule interviews based on AI scores

Step 5: Publish Your Job!

Ready to go live? Here's what happens when you hit publish:

Job goes live immediately on your careers page
AI starts screening applications as they come in
You'll get notifications for high-scoring candidates
Candidates can apply and book interviews automatically

Job Creation Checklist - Check these off as you go!

Navigate to Jobs section
Click "Create New Job"
Fill in job title and description
Set salary range and location
Configure AI screening settings
Publish the job posting

Pro Tips for Great Job Posts

  • ✨ Use action words like "build," "create," "lead" to attract go-getters
  • 🎯 Include 3-5 key requirements max - don't overwhelm candidates
  • 💡 Mention growth opportunities and company culture
  • 📈 Add salary transparency to attract serious applicants
3

Calendar Setup - Automate Interview Scheduling! 📅

This is where the magic happens! Connect your Google Calendar and let candidates book their own interviews. No more back-and-forth emails! 🎯

🎮 Try Calendar Setup Demo

Click here to open calendar settings and connect your Google Calendar!

Step 1: Connect Google Calendar

First, we need to connect your Google Calendar so candidates can see your availability:

1
Go to Calendar Settings in your dashboard
2
Click "Connect Google Calendar"
3
Grant calendar permissions to Scoutly Snap
4
Your calendar is now connected! 🎉
Step 2: Set Your Availability

Tell Scoutly Snap when you're available for interviews:

⏰ Working Hours

Set your typical work schedule (e.g., 9 AM - 5 PM)

📅 Available Days

Choose which days you conduct interviews

⏱️ Interview Duration

Set default interview length (30, 45, or 60 minutes)

🚫 Buffer Time

Add breaks between interviews (5-15 minutes)

Step 3: Configure Interview Types

Set up different types of interviews for different roles:

📞 Phone Screening

Quick 15-30 minute calls to assess basic fit

💻 Video Interview

45-60 minute deep-dive interviews via Zoom/Meet

🏢 In-Person Interview

On-site interviews with office location details

👥 Panel Interview

Multiple interviewers for senior positions

Step 4: Enable Smart Scheduling

Let AI optimize your interview scheduling:

Auto-detect conflicts with existing calendar events
Suggest optimal interview times based on candidate timezone
Send automatic calendar invites with video links
Handle rescheduling requests automatically

Calendar Setup Checklist - Check these off as you go!

Connect Google Calendar account
Set working hours and available days
Configure interview types and durations
Enable smart scheduling features
Test booking a sample interview

Pro Tips for Calendar Success

  • 🕐 Block out focus time in your calendar to prevent interview overload
  • 🌍 Consider candidate timezones when setting availability
  • 📱 Enable mobile notifications so you never miss an interview
  • 🔄 Set up automatic reminders 24 hours and 1 hour before interviews
4

Review Applications - AI-Powered Screening! 📋

This is where AI becomes your recruiting superpower! Let's see how Scoutly Snap automatically screens applications and highlights the best candidates for you. 🎯

🎮 Try Application Review Demo

Click here to open the dashboard and see how AI reviews applications!

Step 1: AI Automatic Screening

As soon as applications come in, AI gets to work:

1
AI reads and analyzes each resume in seconds
2
Matches skills and experience to job requirements
3
Assigns a compatibility score (0-100)
4
Ranks candidates from best to worst fit
Step 2: Understanding AI Scores

Here's how to read AI compatibility scores:

🌟 90-100: Excellent Match

Perfect fit! These candidates meet all requirements and more

👍 80-89: Strong Match

Great candidates with most required skills

⚡ 70-79: Good Potential

Solid candidates who might need some training

❌ Below 70: Poor Fit

Missing key requirements, likely not suitable

Step 3: Quick Review Dashboard

Your application dashboard shows everything at a glance:

📊 Application Summary

Total applications, new today, pending review, and top candidates

🏆 Top Candidates

AI-ranked list of best matches with scores and key highlights

⚡ Quick Actions

One-click approve, reject, or schedule interview buttons

🔍 Detailed View

Click any candidate to see full resume, AI analysis, and notes

Step 4: Smart Filtering & Search

Find exactly what you're looking for with powerful filters:

Filter by AI score range
Education level and field
Years of experience
Location and remote preference
Specific skills and technologies
Application date range

Application Review Checklist - Check these off as you go!

Check your application dashboard
Review top-scored candidates first
Use filters to narrow down candidates
Read AI analysis for each candidate
Take quick actions (approve/reject/interview)

Automation Features

  • 🤖 AI-powered candidate screening and ranking
  • 📧 Automated email sequences and follow-ups
  • 📅 Smart interview scheduling and reminders
  • 📊 Real-time analytics and reporting
5

Interview Scheduling - Automated Booking! 🎥

Now that you've found great candidates, let's get them scheduled for interviews! This is where your calendar setup pays off - candidates can book their own interviews automatically! 🚀

🎮 Try Interview Scheduling Demo

Click here to see how candidates book interviews automatically!

Interview Scheduling Checklist

Send interview invitations to top candidates
Let candidates self-schedule using your calendar
Prepare interview questions and materials
6

Document Management - Contracts & Background Checks! 📄

Once you've found your perfect candidate, it's time to handle the paperwork! Scoutly Snap makes contracts, background checks, and document signing a breeze. 📋✨

🎮 Try Document Management Demo

Click here to see how easy document management can be!

Document Management Checklist

Generate employment contracts automatically
Send documents for digital signature
Initiate background check processes
Track document completion status

Document Management Features

  • 📝 Auto-generate contracts with candidate details
  • ✍️ Digital signature integration (DocuSign compatible)
  • 🔍 Background check automation and tracking
  • 📊 Real-time document status dashboard
7

Personality Tests - Find Cultural Fit! 🧠

Skills get candidates hired, but personality keeps them! Let's set up smart assessments to find candidates who'll thrive in your company culture. 🎯✨

🎮 Try Personality Tests Demo

Click here to see how personality assessments work!

Personality Testing Checklist

Create custom personality assessments
Send tests automatically to qualified candidates
Review personality insights and cultural fit scores
Use results to make better hiring decisions

Personality Testing Features

  • 🧠 Science-based personality assessments
  • 🎯 Cultural fit scoring and analysis
  • 📊 Team compatibility insights
  • ⚡ Automated test delivery and scoring
8

Hiring Automation - AI Workflow Magic! 🤖

This is where Scoutly Snap really shines! Set up intelligent workflows that handle repetitive tasks automatically, so you can focus on building relationships with top candidates. 🚀✨

🎮 Try Automation Demo

Click here to see AI automation in action!

Automation Setup Checklist

Set up automatic application screening
Configure auto-rejection for low scores
Enable automatic interview invitations
Set up follow-up email sequences

Pro Tips for Application Review

  • ✨ Focus on top 20% of candidates first - they're your gold mine
  • 🎯 Don't ignore 70-79 scores - they might surprise you in interviews
  • 💡 Use AI insights to prepare better interview questions
  • 📈 Track which AI predictions turn into successful hires
9

User Settings - Customize Your Experience! ⚙️

Make Scoutly Snap work exactly how you want it! Customize notifications, preferences, and workflows to match your recruiting style perfectly. 🎯✨

🎮 Try User Settings Demo

Click here to explore all the customization options!

Settings Configuration Checklist

Set up notification preferences
Configure email templates and signatures
Customize dashboard layout and widgets
Set up integrations and API connections

Customization Features

  • 🔔 Smart notification preferences and scheduling
  • 📧 Custom email templates and automated responses
  • 🎨 Personalized dashboard themes and layouts
  • 🔗 Third-party integrations (Slack, Teams, etc.)
10

Job Offers & Congratulations! 🎉

You made it! Time to send those winning job offers and close the deal! 🏆

Congratulations! 🎊

You're now a Scoutly Snap recruiting pro! You've learned everything you need to hire amazing talent efficiently.

Start Recruiting!
Go to Dashboard